JOB DESCRIPTION
Position Title: Academic Support Mentor
Position Type: Part-time

Department: Faculty
Classification: Non-Exempt

Reports To: Director of Academic Support

Position Summary

TMI Episcopal is seeking motivated and enthusiastic college students pursuing careers in education to serve as Academic Support Mentors. This role provides academic support across subject areas while also helping students strengthen organizational skills and executive functioning strategies. The ideal candidate is passionate about education, dependable, and eager to gain hands-on experience in an independent school environment.

This is an excellent opportunity for aspiring educators to develop classroom management, mentoring, and instructional skills in a supportive academic setting.

Job Details

Academic Tutoring

·         Provide individual and small-group tutoring in a variety of subject areas (math, science, English, history, and other core subjects as needed)

·         Assist students in understanding course content, completing assignments, and preparing for assessments

·         Reinforce effective study habits and academic strategies

·         Communicate student progress or concerns to supervising faculty/staff as appropriate

Mentorship & Executive Functioning Support

·         Help students develop organizational skills, time management strategies, and goal-setting practices

·         Support students in building independence and accountability

·         Assist with planner use, project planning, and prioritization techniques

·         Serve as a positive role model within the school community

Exam Proctoring

·         Proctor quizzes and exams in accordance with school policies

·         Ensure testing integrity and provide a quiet, structured environment

·         Monitor students during assessments and report any irregularities

Qualifications

·         Currently enrolled in a college or university

·         Pursuing (or planning to pursue) a degree in Education or a related field

·         Strong academic background in one or more core subject areas

·         Excellent communication and interpersonal skills

·         Organized, dependable, and professional

·         Experience working with middle or high school students preferred

·         Ability to maintain confidentiality and uphold school policies

JOB DESCRIPTION

Position Title: Advancement Services & Database Manager
Position Type: Full-time

Department: Advancement
Classification: Exempt

Reports To: Executive Director of Advancement Operations & Annual Giving

Job Summary

The Advancement Services & Database Manager performs the critical function of maintaining the Raiser's Edge NXT donor database and related applications for the Advancement department — ensuring the integrity, accuracy, and strategic utility of constituent data that powers TMI's fundraising program. 
The Advancement Services & Database Manager is responsible for database cleanup, daily entries, custom reporting, gift processing collaboration, and records maintenance. The role also includes translating data into actionable information for gift officers, supporting stewardship and acknowledgement workflows, and serving as the subject matter expert for the CRM across the advancement team. Working in close partnership with the Executive Director of Advancement Operations & Annual Giving, this person ensures that TMI's donor database functions as a genuine fundraising engine — not simply a record-keeping system. 
The Advancement Office at TMI Episcopal is highly responsive to the needs of others and maintains high standards of confidentiality and integrity. The environment is busy, fast-paced, and team-oriented. The ideal candidate will be detail-oriented, technologically proficient, and deeply committed to data accuracy and donor confidentiality

Primary Responsibilities

 

•    Oversee the daily functions of Raiser's Edge NXT CRM and related applications, including security settings, user privileges, and system integrations, while ensuring data integrity and alignment with TMI's Advancement SOPs and Gift Acceptance Policies
•    Implement and enforce data entry best practices and standards; ensure the accuracy and integrity of constituent records in partnership with the Executive Director of Advancement Operations & Annual Giving
•    Design and produce accurate queries, imports, exports, reports, and mailing lists for appeals, newsletters, event invitations, donor recognition, and solicitation outreach in a timely and systematic manner
•    Manage timely entry of pledges and gifts; produce receipt and acknowledgement letters; track stock and wired gifts; process matching gift requests; manage payroll deduction programs; and track gifts to all appeals including The TMI Fund, capital campaigns, and other fundraising initiatives

•    Generate pledge invoices and support pledge tracking in collaboration with the Executive Director of Advancement Operations & Annual Giving
•    Ensure that the policies and procedures in the TMI Stewardship Standard Operating Procedures (SOP) manual are being followed and kept up to date
•    Collaborate with the Advancement Coordinator to ensure that event data is captured and stored accurately in Raiser's Edge NXT
•    Pull donor lists for the Annual Report and complete the annual NAIS/DASL survey
•    Serve as the subject matter expert for the Raiser's Edge NXT donor database across departments; provide training and guidance to advancement team members on CRM use
•    Design, build, and deliver complex custom reports, dashboards, and donor segment lists to facilitate the work of the advancement team, including trend analysis and solicitation performance reports
•    Collaborate closely with the business office to set up new funds and campaigns, reconcile donations, and produce accurate giving reports
•    Maintain the assignment of solicitors and portfolio notes for prospective donors in the database
•    Utilize donor screening data to identify and recommend major gift prospects not currently under active assignment
•    Research prospects and prepare briefing materials for gift officers and leadership
•    Stay abreast of new and developing tools, technology, and processes in advancement services; make recommendations regarding updates, upgrades, or new tools as needed
•    Assist with implementation of Raiser's Edge NXT CRM upgrades in collaboration with IT and the Executive Director of Advancement Operations & Annual Giving
•    Support pre- and post-event tracking and data reconciliation
•    Ensure ethical and confidential management of all donations and constituent data in the database
•    Provide customer service as a member of the Advancement Office by interacting with constituents of all levels and supporting donor recognition and cultivation activities as needed
•    Additional duties as assigned

 

Qualifications

•    Bachelor's degree from an accredited college/university required.
•    Excellent interpersonal skills both in person and by phone, with high professionalism
•    Proficient in the latest versions of Microsoft Office and donor management software, mail merges, email, and web searches
•    Working knowledge of Raiser's Edge NXT or comparable customer relationship management software; demonstrated ability to build queries, generate reports, and manage constituent data with precision
•    Working knowledge of special event management software
•    Demonstrated ability to input raw data into donor databases using independent judgment skills
•    Excellent communication skills, including writing, proofreading, and speaking
•    Ability to manage multiple projects and work assignments, meet deadlines with little supervision, and work occasional evenings and weekends
•    Ability to work independently as a self-starter and as a collaborative team member

•    Strong attention to detail and a deep commitment to maintaining accurate, confidential records
•    Demonstrated problem-solving skills and ability to take initiative
•    The Advancement Services & Database Manager should be detail-oriented, have a love for data and analytics, possess a strong work ethic, provide outstanding customer service, and be able to build relationships with internal and external customers

Experience

 

Must have at least three (3) years of database or software management and constituent relations experience in a nonprofit or fundraising environment. Raiser's Edge NXT or other advancement database customer relationship management experience preferred. 

Physical Requirements

May be required to stand or sit for long periods of time while providing instructions or in monitoring volunteers and activities. May have to lift folders, files, papers, equipment, and other such items weighing up to approximately 25 lbs. 

Work Environment

The Advancement Services & Database Manager has a hybrid flex work schedule. For hours worked in-person, the office is located inside a building with no hazardous or significantly unpleasant conditions. May be exposed to outdoor elements while supporting advancement and school events. 

Position Title: Custodian
Position Type: Full-time
Department: Facilities
Classification: Non-Exempt
Reports To: Janitorial Supervisor

Job Summary
The basic function is to perform tasks that provide school personnel, students, and the public with an environmentally safe, attractive, comfortable, and clean facility in which to work and conduct school activities.

Essential Job Duties
This position is responsible for routine cleaning of the campus, including offices, classrooms, restrooms, gymnasiums, athletic rooms, etc. A custodian must have flexible availability and potentially support weekend events such as Homecoming, Stars Over TMI, Graduation, dances, etc. All employees are expected to maintain good personal hygiene and wear the appropriate attire which may include uniforms. This position requires the ability to carry out instructions in written or verbal form and communicate effectively with all TMI constituents.

Ensure a well-cared for and clean facility by performing tasks such as emptying and cleaning waste receptacles, washing windows, dusting furniture, cleaning vents, fans, walls, mop and vacuum floors.

• Perform deep cleaning tasks such as cleaning baseboards in offices and bathrooms, around sinks and toilets.
• Maintain organization and cleanliness of storage and supply areas; maintain a record of inventory and ask for supplies as needed.
• Advise the janitorial supervisor of needed maintenance and repairs in the assigned areas as soon as an issue is noticed.
• Be ready to assist other custodians as directed by the janitorial supervisor.
• Tasks may be performed with potential exposure to adverse environmental conditions, such as strong odors, fumes, dusts, wetness, humidity, machinery, vibrations, temperature and noise extremes, pathogenic substances and toxic/poisonous agents.
• Follow all applicable workplace safety guidelines and immediately advise of any safety issues.

Physical Requirements

May be required to stand for long periods of time while working and be able to walk stairs between floors in a multi-story building. Must be able to move around and/or be on your feet 7-8 hours a day.

• Tasks involve the ability to exert heavy physical effort in duties which require climbing, balancing, stooping, kneeling, crouching and crawling, lifting, carrying, pushing and/or pulling of machinery, and carrying materials weighing up 50 pounds.
• Must be able to push/pull supply cart on an inclined outdoor walkway
• Must be able to complete onsite training to safely operate an electric floor buffer.
• Valid drivers required.

Experience

Previous custodial/janitorial experience
 

Education

High school diploma or GED desired.

JOB DESCRIPTION

Position Title: Executive Director of Advancement Operations & Annual Giving
Position Type: Full-time

Department: Advancement
Classification: Exempt

Reports To: Chief Advancement Officer

Job Summary

TMI Episcopal is seeking a strategic and operationally minded advancement professional to serve as Executive Director of Advancement Operations & Annual Giving. This is a newly created, priority position that serves as the operational backbone of the Advancement Office — overseeing donor relations, annual giving strategy, gift pipeline management, stewardship systems, and the operations infrastructure that enables the full advancement team to focus on building transformational donor relationships.

Reporting to the Chief Advancement Officer, the Executive Director will provide leadership across the following functions of advancement: stewardship programming, annual fund planning and support, gift officer pipeline support, event operations, and CRM strategy. This person ensures that every donor is appropriately cultivated, acknowledged, and stewarded — and that the data and systems behind those touchpoints are accurate, timely, and purposeful.

The ideal candidate will have excellent communication skills, a proactive approach to problem-solving, deep knowledge of the systems of a high functioning advancement office, and the ability to handle confidential information with discretion.

Primary Responsibilities

 

Specific duties include, but are not limited to, the following:

·         Design a comprehensive annual giving program and collaborate with the frontline solicitation team on execution. Utilizing the entire teams talents and roles to include solicitation strategy, segmentation, appeal timelines, and multi-channel outreach to families, alumni, faculty/staff, and friends of the school

·         Build and manage a disciplined gift pipeline strategy — overseeing move management, portfolio assignments, LYBUNT/SYBUNT outreach, and donor upgrade pathways in collaboration with frontline gift officers

·         Oversee timely and accurate gift processing, pledge management, gift acknowledgements, and pledge invoicing in accordance with TMI's Gift Acceptance Policy and stewardship process.

·         Lead stewardship programming, including the design and delivery of acknowledgement letters, personalized donor communications, recognition program management, and ongoing stewardship touchpoints that deepen donor loyalty

·         Manage and maintain donor recognition opportunities on campus — both those committed to donors and those available for new naming and recognition gifts — in coordination with the Facilities team

·         Provide operational oversight and strategy for Advancement events alumni events, and donor receptions; support pre- and post-event tracking, registration, and data reconciliation

·         Serve as the strategic lead for Raiser's Edge NXT CRM, ensuring data integrity, standards compliance, accurate constituent records, and the delivery of reports and lists that support gift officer work and leadership decision-making

·         Oversee integration between Raiser's Edge NXT and event platforms (Onecause/BidPal), ensuring all constituent and transactional data is captured and maintained

·         Collaborate with the Advancement Services & Database Manager to design queries, generate reports, and build donor segments that support solicitation strategy and prospect identification

·         Partner with the business office to reconcile gift records, set up new funds, track stock and wired gifts, process matching gift requests, and manage payroll deduction programs

·         Maintain and update the TMI Stewardship Standard Operating Procedures (SOP) manual; ensure compliance with established gift acceptance and data management policies

·         Compile and produce the annual NAIS/DASL report and donor listings for the Annual Report

·         Prepare audit-related reports and respond to auditor inquiries related to gift processing and donor records

·         Supervise the Advancement Services & Database Manager, Advancement Coordinator, and Associate Director of Events and Stewardship, providing direction, support, and professional development guidance

·         Serve as a customer service leader for the Advancement Office, interacting with constituents of all levels with professionalism, warmth, and discretion

·         Additional duties as assigned

 

Qualifications

·         Bachelor's degree from an accredited college/university required.

·         Excellent interpersonal skills both in person and by phone, with high professionalism

·         Working knowledge of Raiser's Edge NXT or comparable donor management software

·         Working knowledge of Onecause/BidPal or other special event management software

·         Excellent communication skills, including writing, proofreading, and speaking

·         Ability to manage multiple projects and work assignments from a variety of staff and volunteers, and meet deadlines with little supervision; ability to work occasional evenings and weekends

·         Ability to work independently, as a self-starter, and as a collaborative team member

·         Strong attention to detail and a commitment to maintaining accurate, confidential records

·         Demonstrated problem-solving skills, critical thinking, and ability to take initiative

·         The Executive Director should have a love for fundraising and donor relations, possess a strong work ethic, provide outstanding customer service, be an enthusiastic professional with an outgoing personality, and be able to build relationships with internal and external constituents

Experience

 

Minimum 8+ years of progressive experience in advancement operations, annual giving, or development services in a non-profit or educational fundraising environment. Raiser's Edge NXT experience preferred. Prior supervisory experience preferred.

Physical Requirements

Physical: May be required to stand or sit for long periods of time while providing instructions or in monitoring volunteers and activities. May have to lift folders, files, papers, equipment, and other such items weighing up to approximately 25 lbs.

Work Environment

The Executive Director of Advancement Operations & Annual Giving has a hybrid flex work schedule. For hours worked in-person, the office is located inside a building with no hazardous or significantly unpleasant conditions. May be exposed to outdoor elements while supporting advancement and school events.

JOB DESCRIPTION
Position Title: Facilities Maintenance
Position Type: Full-time
Department: Facilities
Classification: Non-Exempt
Reports To: Director of Facilities

Job Summary
The basic function of this position as a skilled tradesman is to monitor and maintain the physical school facilities.  This position provides expertise in all areas of general repair and maintenance including plumbing, electrical, HVAC, and carpentry. This position will be tasked with all matters of repair, preventative maintenance, and upgrades to various school assets such as building interior and exterior, furnishings and equipment. Completion of work may involve coordinating and working with others to accomplish repairs and occasional oversight of contractors. This position requires a high degree of attention to detail, the ability to work on a team, respect of school property while helping foster a culture of safety.  The ability to work alongside administrators, faculty, staff, parents and students with tact and polite demeanor is very important.
  
Essential Job Duties
1. Accomplish repair and maintenance of various school assets using the work order system. Prioritize urgency of repairs and communicate status of work with the Director of Facilities.

2. Evaluate necessary materials and equipment purchases to accomplish repairs and or tasks. Upon approval, procure necessary supplies and tools through our network of vendors.

3. Coordinate with the Director of Facilities to support school functions. This may include before and after hours as well as weekends. Collaborate with various school constituencies as needed for special event planning, setup and take down.

4. As directed by the Director of Facilities, work alongside outside contractors as needed. 

Skills
Excellent interpersonal skills. Strong organizational skills and the ability to multitask. Perform in a fast-paced environment and be able to take initiative. Be flexible to changing priorities and demonstrate professionalism and integrity.

Experience
Prior Experience working in facilities management, construction, or applicable trades. Three years’ experience in a similar setting is preferred.

Education
High School Diploma    

Licenses & Certifications
Valid Driver’s License, certified electrical, plumbing, HVAC, or other designations are preferred.

Physical Requirements
May be required to stand or sit for long periods of time. Must have physical dexterity to climb stairs/ladder, move equipment/furniture/materials, crawl in tight spaces, lift hands/arms to accomplish overhead work. Must be able to lift 50 pounds. 

JOB DESCRIPTION
Position Title: Groundskeeper
Position Type: Full-time
Department: Facilities
Classification: Non-Exempt
Reports To: Director of Facilities

Job Summary
The groundskeeper is responsible for assisting with all grounds related work, snow removal, setups and furniture moves, custodial duties and all other maintenance duties.
 
Essential Job Duties
Maintain all grounds – mowing, lining, watering, and fertilizing
Mow and weed grounds year round
Maintain and repair irrigation systems for all grounds year round
Perform other related duties as requested
Skills / Knowledge
Knowledge in different types of turf management including operation of various types of irrigation systems and field mowers
Operating knowledge of a tractor, deck mower, and weed-eater.

Experience
Minimum one year experience performing landscaping tasks

Education
High School Diploma or G.E.D. required
Must have valid driver’s license with good driving record

JOB DESCRIPTION
Position Title: Substitute Teacher
Position Type: Part-time

Department: Varies
Classification: Non - Exempt

Reports To: Head of Upper & Middle Schools (directly supervised and managed by the Attendance Officer)

Job Summary

Substitute Teachers at TMI fulfill a wide range of classroom supervision, administration & academic duties.  Throughout a single school day, Substitutes may cover for multiple teachers in multiple different classrooms at multiple different grade levels (6-12) as needed.  While subject matter specific academic skills are not required to cover a class, Substitutes are expected to have a college education, a high-level of academic experience, and a general ability to guide, assist, and advise students in their studies. The position requires working closely with students, faculty, and staff in a collaborative teamwork environment. Successful candidates will have prior teaching experience or working with children (preferably grades 6-12), excellent communication skills, a high level of attention to detail, and a high degree of patience!

Essential Job Duties

·         Supervise, instruct, and assist students while performing related job duties of the regular classroom teacher in their absence.

·         Monitor classroom attendance and maintain disciplined, yet positive classroom environment.

·         Adhere to all regular classroom teacher’s lesson plans, policies, & procedures provided.

·         Serve as a positive role model to students.

·         Oversee and ensure classroom safety of assigned students; provide leadership and direction to students during any emergency or drill.

·         Maintain open and friendly lines of communication with students, faculty & staff.

·         Know the principles of child development, accepted teaching techniques, education programs, and the rules and regulations of TMI Episcopal School.

·         Report all infractions or violations of school rules and regulations to the Attendance Officer and appropriate school leadership as necessary.

Education & Experience

·         Bachelor’s degree from an accredited institution required.

·         Experience teaching or working with children at the middle and/or upper school levels is strongly preferred.

Special Knowledge and Skills

·         Excellent oral & written communication skills; ability to maintain professionalism, tact, patience, and courtesy while effectively interacting with students, faculty, and staff.

·         Ability to maintain confidentiality while demonstrating broad understanding, tolerance, and acceptance.

·         Able to control emotions & maintain composure in stressful situations.

·         Dependable & reliable; ability to show up to work on time on assigned / agreed day of duty.

·         Comfortable using technology (computers, phones, apps, etc.)

Working Conditions & Physical Activities

·         Standard classroom atmosphere located inside multiple, separated buildings.

·         Will be exposed to outdoor elements while changing classrooms & supporting daily school events and activities.

·         Frequent sitting, standing, and walking may be required for long periods of time, and may involve climbing stairs and walking up inclines.

·         TMI is a diverse community and requires all members to maintain a high degree of professional behavior in all dealings with students, colleagues, and parents, regardless of personal beliefs or background.

·         Generally, substitute teachers hired and employed by TMI on an “as needed” and “on call” basis and may or may not be asked to work every day depending on the need.

 

Training & Qualifications

·         Must complete “Safeguarding God’s Children” Training (upon initial acceptance/job offer).

·         Must pass a criminal & sex offender background investigation.